Artwork Statuses
Track whether a work is available, consigned, or sold
Every artwork has a status that records whether it’s available, consigned, sold, or something else. Valise sets the status when you record a sale or a consignment, and you can change it yourself. For editioned works, each edition has its own status.
Statuses
| Status | What it means | How it’s set |
|---|---|---|
| In progress | You’re still making the work | By hand |
| Available | The work is finished and for sale | The default for new works |
| Consigned | The work is with a gallery or another consignee | When you add the work to an active consignment |
| Sold | The work has been sold | When you record a sale, or by hand |
| Gifted | You gave the work to someone | By hand |
| Donated | You gave the work to an institution or a cause | By hand |
| Not for Sale | You’re keeping the work | By hand, and the default for proofs and exhibition copies |
| No Longer Exists | The work was lost or destroyed | By hand |
You can change a status from the artwork’s page. To start new works with a status other than Available, change your new artwork defaults.
To keep a record of a work that was lost or destroyed, set its status to No Longer Exists instead of deleting it.
Sales
When you record a sale, each work in it becomes Sold. If you delete the sale or remove a work from it, the work goes back to Available, or to Consigned if it’s still on an active consignment. If you changed the status yourself after recording the sale, it stays as you set it.
You can add a work to a sale when it’s Available or Consigned. A work with another status has to be changed first. If you marked a work Sold yourself, you can still record its sale later.
Consignments
When you add an Available work to an active consignment, it becomes Consigned. It goes back to Available when you remove it, delete the consignment, or change its dates so it’s no longer active.
Valise checks a consignment’s dates when you save it, and doesn’t check again later. When an upcoming consignment starts or an active one ends, change the status of its works yourself.
A work with any other status keeps it when you add it to a consignment. Works that are Sold or Not for Sale show their status in the list when you choose artworks for a consignment.