Consignments

Consignments and consignment agreements are used whenever artists loan their artworks to galleries or exhibitions for sale or display. Valise helps you keep track of active consignments, dates, and related documents.

Creating a consignment

To create a consignment, go to the Consignments page and press New consignment.

Fields

• Consignee (required): the gallery, institution, or person receiving the works. The consignee must be saved as a contact with the “Consignee” role. You can create a new contact inline if one doesn’t already exist.
• Start date (required): the date the consignment begins.
• End date (required): the date the consignment is due to end.
• Artworks (required): select one or more editions to include. For non-editioned works, this is the artwork itself.
• Documents (optional): upload any files related to the consignment, such as a signed consignment agreement.

If any of the artworks you select are already consigned during the same date range, Valise will show an overlap warning before you submit.

Consignment statuses

Each consignment has a status based on the current date:

• Upcoming: the start date is in the future
• Active: the consignment is currently in progress
• Past: the end date has passed

Editing a consignment

You can update the consignee, dates, and artworks from the consignment detail page. Documents can be added or removed at any time.

Tracking sales from a consignment

When you record the sale of an artwork in Valise, you can see which artworks from a given consignment have sold in a single view. Open the consignment and switch to the Sales tab.

Reminders

For long consignments, it’s easy to forget when the consignment ends. Valise automatically sends you an email 3 days before the consignment expires as a reminder. This can help you extend the consignment or coordinate the return of your works.

If you don’t want these notifications, you can go to your Notification settings and turn off Consignment reminders.