Consignments

Track who is responsible for your artworks

Consignments and consignment agreements are used whenever artists loan their artworks to galleries or exhibitions for sale or display. Valise helps you keep track of active consignments, dates, and related documents.

Creating a consignment

To create a consignment, go to the Consignments page and press New consignment.

Fields

Consignee (required): the gallery, institution, or person receiving the works. The consignee must be saved as a contact with the “Consignee” role. You can create a new contact inline if one doesn’t already exist.
Start date (required): the date the consignment begins. You can enter a year, a month, or an exact day.
End date (required): the date the consignment is due to end.
Artworks (required): select one or more editions to include. For non-editioned works, this is the artwork itself.

If any of the artworks you select are already consigned during the same date range, Valise will show an overlap warning before you submit.

Consignment statuses

Each consignment has a status based on the current date:

Upcoming: the start date is in the future
Active: the consignment is currently in progress
Past: the end date has passed

Editing a consignment

You can update the consignee, dates, and artworks from the consignment detail page. Documents, such as a signed consignment agreement, are added from the Documents section of the same page once the consignment exists.

Tracking sales from a consignment

When you record a sale for a consigned work, the consignment page shows a Sold badge next to that work in its Artworks section.

Reminders

Available on the Pro and Studio plans.

For long consignments, it’s easy to forget when the consignment ends. Valise automatically sends you an email 3 days before the consignment expires as a reminder. This can help you extend the consignment or coordinate the return of your works.

Reminders are only sent for consignments that run 7 days or longer. Shorter consignments don’t get one.

If you don’t want these notifications, you can go to your Notification settings and turn off Consignment reminders.