Artworks

Artworks are the core of Valise.

Every artwork has a title and a unique ID, but all other fields are optional. These minimal requirements mean you can quickly add an artwork to your inventory and fill in the details later.

Fields

Valise lets you capture and manage different kinds of metadata about your artworks.

• Artwork ID: A unique identifier for artworks. Valise will automatically generate an ID for you, but you can also enter your own.
• Artists: The creators of the work. By default, we add your own account as an artist, but you can remove this default in your vault settings.
• Title: The title of the artwork.
• Medium: The medium of the artwork, such as “Oil on canvas”.
• Year: The year the artwork was created. Usually a single year (2019), or a range (2019–20), but you can enter any text needed.
• Dimensions: The dimensions of the artwork, such as “24 × 36 in. (60.1 × 92.4 cm)”.
• Status: The current state of the artwork. Available statuses are: Incomplete, Available, Consigned, Sold, Gifted, Donated, Not for Sale, and No Longer Exists. Valise will automatically update this when appropriate — for example, when you record a consignment, the status will transition to Consigned on the start date.
• Location: Where the artwork is currently located. Locations are managed across your vault from Settings → Locations, so you can filter and track works by place.
• Tags: A flexible way to categorize artworks by style, subject, series, or anything else. Learn more about tags.
• Notes: Any free-form notes you want to add about the artwork.

Images

Valise allows you to upload a maximum of 25 images per artwork. Once uploaded, you can rearrange them by grabbing the top-left corner of the thumbnail and dragging it into position. The first image will be shown on the Artworks page.

Each file you upload can be up to 50 MB (100 MB on paid plans). We keep the original resolution and format of your images, and any later downloads will be kept at the original quality. You can download images directly from the artwork page, or in bulk from the Artworks list.

Pricing

Each artwork has a Retail Price field where you can record the asking price and currency. For sold artworks, you’ll also see the sale price and buyer alongside it.

Documents

You can attach documents to an artwork — condition reports, press PDFs, certificates of authenticity, and anything else worth keeping alongside it. Documents are private to your vault and are included when you export your data.

Other sections

The artwork page also includes sections for tracking history and activity over time:

Have extra information you’d like to capture? Let us know — we want to hear your feedback.