Adding Artworks
Tips and tricks for tracking your works in Valise
Artworks are the core of Valise.
Every artwork has a title and a unique ID, but all other fields are optional. These minimal requirements mean you can quickly add an artwork to your inventory and fill in the details later.
Fields
Valise lets you capture and manage different kinds of metadata about your artworks.
- Title: The title of the artwork
- Medium: The medium of the artwork, such as “Oil on canvas”.
- Artwork ID: A unique identifier for artworks. Valise will automatically generate an ID for you, but you can also enter your own
- Year: The year the artwork was created. Usually a single year (2019), or a range (2019-20), but you can enter any text needed
- Dimensions: The dimensions of the artwork, such as “24 × 36 in. (60.1 × 92.4 cm)”
- Status: Whether the artwork is available, consigned, sold, or other common states. Valise will automatically edit this when appropriate. For example, when you consign an artwork, Valise will transition the status to consigned on the start date of that consignment
- Location: Where the artwork is currently located. You can enter any text you want, but Valise will also suggest locations you’ve used before
- Tags: Tags are a flexible way to categorize your artworks. You can use them to group works by style, subject, or other criteria.
- Notes: Any free-form notes you want to add about the artwork
Images
Valise allows you to upload a maximum of 25 images per artwork. Once uploaded, you can rearrange them by “grabbing” the top-left corner of the thumbnail and dragging it into position. The first image will be shown on the Artworks page.
Each file you upload can be up to 50mb. We don’t recommend making Valise your sole image-storage solution, nor that you upload a book’s worth of 300dpi TIFF files. But Valise can be the first place you look for sufficiently large screen-resolution files when you need to send them to collaborators or other interested parties.
If you create an export, you will receive every single image you’ve uploaded to Valise in its original dimensions, resolution, and format. Learn more about exports.
Have extra information you’d like to capture? Let us know—we want to hear your feedback.