Sharing collections
Send a private link to a selection of your works
Valise lets you share a collection at a private link, which can help when communicating with galleries, collectors, or other partners. The person you send it to doesn’t need a Valise account.
If they’d prefer a file they can print, you can export the collection as a PDF.
Creating a link
- Go to the collection page and press Share.
- Press Create link. Valise copies the link for you.
- Send the link to your recipient.
Once a collection is shared, the button changes to Shared. Press it to copy the link again or change its options.
Each collection has one share link at a time. If you edit the collection or change its sharing options, the same link keeps working.
What your recipient sees
A shared collection shows your vault’s title, the collection’s title and description, and each work in the order you’ve set. Your recipient can open any image at full size and download it as a large JPG.
Documents, artwork notes, sales, and consignments are never shown on a shared collection.
Sharing options
A share link has a few options you can adjust.
Fields
Choose what information is visible to the recipient. Artist, title, year, medium, dimensions, and editions are always shown, though the artist line is hidden when every work is credited to your own vault. You can also show:
| Field | What it shows |
|---|---|
| Artwork ID | The artwork ID for each work |
| Retail Price | The retail price for each work, if available |
| Availability | ”Available” when a work is still for sale, or “Consigned” when it’s out on consignment |
| Location | Where the work is, when every edition of it is in the same place |
With Availability on, editioned works show “Edition Available” when at least one standard edition is available. Artist’s proofs (APs), printer’s proofs (PPs), and exhibition copies (ECs) aren’t counted.
Team members without pricing access can’t turn Retail Price on or off.
Images
Choose whether to show only the primary image of each work, or all of its images. Captions are shown beneath their image.
Expires
By default, share links never expire. You can set a date when the link will expire, up to 180 days out. The link keeps working until the end of that day.
Revoking a link
If a link reaches someone you didn’t intend, press the Shared button and choose Revoke link. The link stops working immediately, including for anyone who already has the page open. You can create a new link at any time.
To find the collections you’ve shared, filter your collections by Sharing.
Frequently asked questions
Anyone with the link. The page isn’t listed anywhere, and search engines are told not to index it. To limit who can find it, set an expiry date or revoke the link when you’re done.
Each collection has one link, so you’ll need two collections. Create a second collection with the same works, then share each one with different fields turned on.
The share link is removed too, so anyone with the link will no longer be able to open it. The artworks stay in your vault.