Exporting Data

Valise is built on the belief that artists should have autonomy and ownership over their artwork data and not be at the whims of galleries, outdated systems, or third-party vendors. That includes Valise itself.

To that end, we try to make it easy for you to take your data out of Valise, whether for filling out forms, backing up your data, or migrating to another tool.

Full export

Valise makes it simple to quickly export all your data. This is a great way to back up your data, or to take it with you if you’re moving to another tool.

From the the settings view of your account, go to the Import / Export page. From here, you can press Export Data to request an export. Within a few minutes, we’ll send you an email with a link to download your data.

Export links expire after 48 hours, so be sure to download your data promptly.

What’s in a full export?

Exports of your data will give you a .zip archive of your data, including:

• All your artwork data, in CSV format (opens in Excel, Google Sheets, Numbers, etc.)
• All your consignment data, in CSV format
• All your sale data, in CSV format
• All of the original images and files you have uploaded to Valise, in separate folders

If you have thoughts or opinions on how exports can be more useful, please get in touch.

Sales CSV export

If you need a quick export of your sales data — for example, to prepare an annual tax report — you can export a CSV directly from the Sales page without running a full export.

1. Go to the Sales page.
2. Select one or more sales using the checkboxes.
3. Open the Actions menu and choose Export sales as CSV.

The CSV will include each selected sale as a row, with columns for date, buyer, seller, number of items, retail total, sale total, and notes. The rows are exported in the order you see them, so any sort or filter you’ve applied will be reflected in the file.

PDF exports

If you need to quickly send someone a printable copy of your artwork data, you can use our PDF export feature:

1. Go to any Artwork or Collection page, and press the ”…” menu in the top-right of the page.
2. Select Export to PDF….
3. Choose from three page layouts: Portfolio, Tear Sheet, or Labels, and which page size you want, either A4 or Letter.
4. Press Export.

Quick image downloads

If you need just the images for an artwork or a set of works, you don’t need to run a full export. Valise offers a few quick ways to download images directly:

• Single artwork — open the artwork page and press the Download button in the Images section. This downloads a .zip of all images for that artwork.
• Multiple artworks — on the Artworks page, select the works you want using the checkboxes, then choose Download images from the Actions menu. All images for the selected artworks are bundled into a single .zip.
• Collection — open a collection and choose Download images from the … menu. This downloads all images for every artwork in the collection.
• Presentation — open a presentation and press the Download button next to the presentation images.
• Single image — right-click (or long-press on mobile) any image thumbnail and choose Download JPG to save that image individually.

API access

You can also access your data through our API. This is a useful way to power a website with your artwork data, or build other integrations that rely on getting data out of Valise.

For more details on what’s available, read our API documentation.