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Editioned Artworks

Keep track of editions of an artwork.

If you work in a medium such as photography, sculpture, you likely work not just with unique pieces, but with editioned sets of works. Unlike many inventory systems, Valise has first-class support for tracking editioned works.

Adding editioned artworks

From an artwork’s page, you should see an Editions section beneath the artwork images.

You can use the Set up editions… button to configure the number of editions and APs for this artwork.

Once you’ve transitioned an artwork to use editions, the Location and Status fields will be moved to the editions themselves, since each edition can have its own location and status.

Managing editions

Since editions are often large sets, Valise lets you edit multiple editions at once.

To manage editions, first go to the corresponding artwork’s page and look for the “Editions” section.

Then, select the editions you want using the checkbox on the left side of the table. (You can also Shift+Click to select a range of editions.)

Once you’ve selected the editions you want, you can:

  • Set the status of the editions (e.g. “Available”, “Sold”, “Consigned”, etc.)
  • Set the location of the editions
  • Create a sale for those editions
  • Create a consignment for those editions

Removing editions

To remove editions from an artwork and make it a single work again, navigate to the artwork’s page and look for the “Editions” section. From there, use the ”…” menu and choose “Delete…“.

This will remove all editions and edition data, and return the artwork to a single work.

You can only delete all the editions of an artwork at once. If you need to remove just one edition, you can set its status to “Unavailable” or “No Longer Exists.”

Editions & Sales

When you create a sale, you’ll need to select a specific edition to sell. For uneditioned artworks, this is edition 1/1. For editioned artworks, you’ll be able to select any unsold edition.

Editions & Consignments

When you create a consignment, you can select a specific edition to consign. For uneditioned artworks, this is edition 1/1. For editioned artworks, you’ll be able to select any edition.

Editions & Collections

Currently, collections can only be associated with an artwork, not a specific edition. We intend to remove this restriction in the future, allowing you to add either editions or artworks to a collection.

Have more questions?

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