Editioned Artworks

Keep track of editions of an artwork

If you work in a medium such as photography, sculpture, or prints, you likely work not just with unique pieces, but with editioned sets of works. Unlike many inventory systems, Valise has first-class support for tracking editioned works.

Setting up editions

From an artwork’s page, you’ll see an Editions section beneath the artwork images. Use the Set up editions button to configure the number of editions, artist’s proofs (APs), printer’s proofs (PPs), and exhibition copies (ECs) for this artwork. The latter three categories are optional.

Once you’ve set up editions, the Location and Status fields move from the artwork to the individual editions, since each copy can have its own location and status.

Fields

Each edition has its own set of fields, separate from the artwork:

Year: the year this edition was made. Inherits from the artwork’s year by default, but can be overridden if editions were produced at different times.
Medium: the medium of this edition. Inherits from the artwork’s medium by default.
Dimensions: the dimensions of this edition. Inherits from the artwork’s dimensions by default, useful when different editions are printed at different sizes.
Status: whether this edition is available, consigned, sold, or another status.
Location: where this edition is currently stored or displayed.
Tags: labels for grouping and filtering this edition.
Notes: free-form notes specific to this edition.

Managing editions

Since editions are often large sets, Valise lets you edit multiple at once. On the artwork page, select editions using the checkbox on the left side of the table — you can also Shift+Click to select a range. With editions selected, you can:

Set the status of the selected editions
Set the location of the selected editions
Set the dimensions of the selected editions
Add to a new consignment
Add to a new sale

To edit any field individually, click on the edition number (e.g. 1/5) to open the edition detail page. From there you can edit all fields, view consignment history, and manage documents like condition reports.

Removing editions

To remove editions from an artwork and make it a unique work again, go to the artwork’s Editions section, open the … menu, and choose Delete…. This removes all editions and their data.

You can only delete all the editions of an artwork at once. If you need to remove just one edition, you can set its status to “Unavailable” or “No Longer Exists.”

Other features

Editions integrate with the rest of Valise, but some features apply at the artwork level and others at the individual edition level.

Feature	Level	Notes
Sales	Edition	Any unsold edition can be sold. For unique artworks, this is always 1/1.
Consignments	Edition	Any edition can be consigned, including 1/1 for unique works.
Collections	Artwork	Individual editions can’t be added to collections yet — we plan to add this.