Exporting PDFs
Print or send a portfolio, price list, or set of labels
If you need to send someone a printable copy of your works, like a portfolio or a price list, you can export them from Valise as a PDF.
A PDF doesn’t change after you export it. If you want to send something that stays up to date with your vault, you can share a collection.
Exporting a PDF
- Go to any artwork or collection page, and press the … menu in the top-right of the page.
- Select Export to PDF….
- Choose a page layout: Portfolio, Tear Sheet, or Labels.
- Pick your options and paper size.
- Press Export PDF.
When you export a collection, its works are in the same order as the collection. You can also export any group of artworks by selecting them on the Artworks page and choosing Export to PDF… from the Actions menu.
PDF exports are limited to 100 artworks at a time.
Expenses have their own PDF export, which you’ll find in the Expenses section of an artwork page.
Page layouts
| Layout | What it prints |
|---|---|
| Portfolio | One work per page, with a large image |
| Tear Sheet | Up to five works per page, each with a small image |
| Labels | Text only, with no images |
To make a price list, choose Tear Sheet and turn on Retail Price under Fields.
Options
Fields
Every layout prints each work’s title, artist, year, medium, dimensions, and edition. Under Fields, you can also show each work’s Artwork ID, Retail Price, and Location. Artwork ID is on by default.
Team members without pricing access don’t see the Retail Price option.
Images
For Portfolio and Tear Sheet, Images sets whether each work shows Only primary image or Show all images. With all images, each image gets its own page or spot on the sheet, and the work’s details print with the first one. Image captions print beneath their image.
Cover page
When you export a collection as a Portfolio or Tear Sheet, the PDF starts with a cover page that shows your vault’s title and the collection’s title and description. You can turn this off with the Cover Page switch.
Page numbers and paper size
Page Numbers are on by default. Under Paper Size, choose US Letter or A4.