Importing data
Bring your data into Valise from other sources.
To import data into Valise, navigate to the Settings → Import / Export page. From there, you can choose from the available import options.
You can import artwork data yourself from a spreadsheet, or from an export out of ArtLogic, Art Record, or Artwork Archive. Each importer shows you a preview of what will be added before anything changes, and you can always contact us if you’d like a hand.
How imports work
An import never overwrites the details of an artwork already in your vault. Existing values are always kept as they are.
If an artwork in the import has the same ID as one already in your vault, the existing artwork is kept and the duplicate is skipped. Any other imported records that reference that artwork — such as collections or presentations — will be linked to the existing artwork automatically.
The one exception is files. If you run the same import again, we’ll fill in any images or documents that a previous run wasn’t able to fetch, for example because it reached your plan’s storage limit. Files that are already attached to the artwork are skipped, so nothing gets duplicated.
For nested record types, like locations, we’ll match the data to existing records. For example, if you import an artwork with a location of “Spencertown Studio,” if your vault already contains an existing location named “Spencertown Studio,” we’ll link the imported artwork to the existing location instead of creating a new one.
All artworks created during an import are automatically tagged with Imported, making it easy to filter and review them after the import completes.