Collections

Collections are custom groupings of artworks in Valise. You can use collections in different ways:

• Prepare for a show by sequencing works in the order people will see them
• Share a private selection with a gallery, press member, vendor, curator, or collector
• Assemble a portfolio or submission for a specific opportunity
• Lay out multiple versions of the same artwork side by side for review

Collections differ from tags, which are lightweight labels you apply to works for filtering and finding related pieces across your vault. Reach for a collection when the order matters or you plan to share it.

Basics

Fields

Collections have two fields, and both appear on any share link you create:

• Title: new collections start untitled. Click or tap the title text to change it.
• Description: optional context beneath the title. Use it for the premise of a show, or a message to the person you’re sending it to.

Creating a collection

Go to the collections page and press Create collection.

You can also create one from your artworks. Select any number of works on the artworks page, choose Edit collections from the action menu at the bottom of your window, then type a name and press Create “your name”. The works you selected are added to it.

Once you have many collections, you can filter them by title, sharing status, number of works, or the artists included.

Adding artworks

To add works to an existing collection, press Edit artworks on the collection’s page. Each work you pick is added to the top.

You can also go the other way: open an artwork and use its Collections section, or select works on the artworks page and choose Edit collections.

To remove a work, right-click it on desktop or press and hold it on mobile, then choose Remove from collection. The artwork itself stays in your vault, and an Undo appears for a few seconds in case you didn’t mean it — it puts the work back where it was in the order.

Reordering artworks

Within a collection, you can set a custom order for artworks. For example, you can present artworks in a specific sequence to mimic a book layout, or to replicate the order people will see artworks as they walk around a room.

Drag a work’s “handle” icon to move it into place:

• On desktop, hover your cursor over an image to reveal its handle.
• On mobile, press the Reorder button to reveal a handle on every image.

Sharing a collection

Valise lets you share a collection at a private link, which can help when communicating with galleries, collectors, or other partners. Go to the collection page, press Share, then copy the link and send it to your recipient.

When you share a collection, you can adjust three options:

• Fields: choose what information is visible to the recipient. Artist, title, year, medium, dimensions, and editions are always shown, though the artist line is hidden when every work is credited to your own vault. You can also show:
  • Artwork ID: the artwork ID for each work.
  • Retail Price: the retail price for each work, if available.
  • Availability: “Available” when a work is still for sale, or “Consigned” when it’s out on consignment. Editioned works show “Edition Available” when at least one standard edition is available. Artist proofs (APs), printers’ proofs (PPs), and exhibition copies (ECs) aren’t counted.
  • Location: only shown when every edition of a work is in the same place.
• Images: show only the primary image of each work, or every image on it.
• Expiry: set a date when the link will expire, up to 180 days out. By default, share links never expire.

Each collection has one share link at a time, and edits to the collection or to the options above never require sending a new one.

Revoking a link

If a link reaches someone you didn’t intend, press the Shared button and choose Revoke link. It stops working immediately, including for anyone who already has the page open, and you can create a fresh link whenever you need one.

Downloading images

You can download all images for every artwork in a collection as a .zip file. Open the collection and choose Download images from the … menu. Learn more about quick image downloads.