Collections

Collections are custom groupings of artworks in Valise. You can use collections in different ways:

• Prepare for a show by sequencing works in the order people will see them
• Share a private selection with a gallery, press member, vendor, curator, or collector
• Assemble a portfolio or submission for a specific opportunity
• Lay out multiple versions of the same artwork side by side for review

Collections differ from tags, which are lightweight labels you apply to works for filtering and finding related pieces across your vault. Reach for a collection when the order matters or you plan to share it.

Creating a collection

Create a collection by going to the collections page and pressing the Create collection button. You can also create a collection from the artworks page by selecting several artworks and choosing “New collection” from the action menu that pops up at the bottom of your window.

By default, new collections are untitled. You can change the title by clicking or tapping the title text.

Reordering artworks

Within a collection, you can set a custom order for artworks. For example, you can presenting artworks in a specific sequence to mimic a book layout, or to replicate the order people will see artworks as they walk around a room.

To reorder artworks:

• On desktop, hover your cursor over the image. You’ll see a “handle” icon that you can click and drag to move the image to its new order.
• On mobile, press the Reorder button. You’ll see a “handle” icon that you can tap and drag to move the image to its new order.

Sharing a collection

Valise lets you create private sharing links for collections. This can help when communicating with galleries, collectors, or other partners.

To create a sharing link, go to the collection page and press the Share button. You can then copy the link and send it to a recipient.

When you share a collection, you can adjust two options:

• Fields: choose what information is visible to the recipient. The following fields are always shown: artist, title, year, medium, dimensions, and editions. You can also show:
  • Artwork ID — the artwork ID for each work.
  • Retail Price — the retail price for each work, if available.
  • Availability — an “Available” indicator when a work has the available or consigned status. For editioned works, “Edition available” is shown when at least one standard edition is available.
  • Location — the current location of each work.
• Expiry: set a date when the link will expire. By default, share links never expire.

Downloading images

You can download all images for every artwork in a collection as a .zip file. Open the collection and choose Download images from the … menu. Learn more about quick image downloads.